Bylaws of the Great Lakes Region
Bylaw I. Name
The name of the organization shall be the Great Lakes Region of the American Chemical Society (hereinafter referred to as “the Region”). (The American Chemical Society is hereinafter referred to as “the SOCIETY”).
Bylaw II. Objectives
Section 1. The objectives of the Region shall be those of the SOCIETY and more specifically:
a. to conduct regional meetings,
b. to confer awards, and
c. to encourage cooperation among the Region's member Local Sections for the advancement of science and related regional activities.
Section 2. Nothing in these Bylaws shall be inconsistent with the Charter, Constitution and Bylaws of the SOCIETY.
Bylaw III. Territory
Section 1. The territory shall consist of the sum of the contiguous territories of the Region's Member Local Sections (identified in Bylaw IV, Section 2).
Bylaw IV. Members
Section 1. The members of the Region shall consist of Local Sections within the Region ("Member Local Sections").
Section 2. These Member Local Sections are:
East Central Illinois
Illinois Heartland (Peoria)
Red River Valley
St. Joseph Valley
Section 3. Additional Local Sections may apply for membership provided their territories are contiguous to those of a Member Local Section.
a. To become a member of the Region, a Local Section must submit a written application to the Secretary of the Region who shall within thirty (30) days send copies of the application to the Member Local Sections and to the Region Board (identified in Bylaw V, Section 1 below).
b. The Member Local Sections shall have thirty (30) days to send comments regarding the application to the Secretary of the Region after which the application shall be referred to the Region Board.
c. Within thirty (30) days a vote shall be taken by the Region Board with a two-thirds (2/3) vote of approval signifying that the applicant Local Section has become a Member Local Section.
d. Each new Member Local Section must present a Resolution to the Secretary of the Region stating its agreement to the Bylaws and regulations of the Region.
Section 4. A Member Local Section may withdraw from the Region.
a. To withdraw from the Region, a Member Local Section must submit a written resolution to do so to the Secretary of the Region who shall within thirty (30) days send copies of the withdrawal request to the Member Local Sections and to the Region Board.
b. Member Local Sections shall have thirty (30) days to send comments to the Secretary after which the Region Board shall meet with officers of the Local Section in an effort to reconcile differences.
c. If this fails the Region Board may approve the withdrawal of the Member Local Section by a majority vote.
Section 5. All Member Local Sections are entitled to equal status in all activities and operations of the Region.
a. Member Local Sections that do not host a regional meeting and otherwise engage in regional activities can be designated by majority vote of the Region Board of Directors as "Inactive."
(i) An inactive Member Local Section shall not be eligible for any regional perquisites (including participation is any awards given by or to the Region).
(ii) An inactive Member Local Section may petition the Region Board for reinstatement to "Active" status explaining what measures have been taken to make it eligible for active membership.
Section 6. Any Local Section may be a member of more than one Region.
Bylaw V. Governance
Section 1. The governing authority of the Region shall be a Region Board of Directors (hereinafter referred to as the “Region Board”) consisting of one representative from each Member Local Section.
a. Each Member Local Section shall designate its Region Board member and an alternate not later than January 15 of each year and shall so notify the Secretary of the Region in writing.
b. The Region Board is obligated to meet at least annually and must provide for other meetings, for a quorum, and for a means for meeting via communications technologies.
Section 2. The Region Board shall have full power to conduct, manage, and direct the business and affairs of the Region in accordance with these Bylaws. In particular, the Region Board:
a. accepts fiduciary stewardship of all activities of the Region,
b. develops and promulgates operating guidelines,
c. selects Member Local Section(s) to host Regional Meetings using the "Guidelines for Submitting a Regional Meeting Bid,"
d. determines and publishes the allocation of the Regional Meeting revenues in excess of the Regional Meeting expenses,
e. maintains an operating fund and a reserve fund. (See Bylaw IX, Finances.)
f. conveys to the Member Local Sections a regular report of the Regional Meeting and all other Region activities,
g. acts upon admission and withdrawal petitions of Local Sections, and
h. determines other activities of the Region.
Bylaw VI. Officers
Section 1. The Region Board shall elect a President-Elect who shall succeed to President and then to Past President. In addition, the Region Board shall elect a Secretary and a Treasurer.
a. Those in the presidential succession shall have two-year terms, i.e., six years in service.
b. The Secretary and Treasurer shall have three-year terms.
(i) The ACS maximum service policy of three three-year terms is suggested.
c. Officers shall be ex-officio voting members of the Region Board.
Section 2. All Officers and Directors shall take office on January 1 of each year.
Section 3. In the event of a vacancy in an Office, the Region Board shall fill the vacancy for the duration of the particular Officer's term.
Bylaw VII. Committees
Section 1. There shall be an Executive Committee composed of the Officers of the Region and not more than two other Directors appointed by the Region Board.
Section 2. The Region Board shall establish committees as necessary for the proper operation of the Region including a Finance Committee, an Awards Committee, and a Region Meeting Selection Committee.
Bylaw VIII. Duties of Directors, Officers, and Executive Committee
Section 1. The duties of the Directors shall be those customarily performed by corporate directors together with those prescribed for corporations organized in the District of Columbia.
Section 2. The duties of the Officers shall be those customarily performed by such officers together with those responsibilities prescribed in the Constitution and Bylaws of the SOCIETY, and by these Bylaws. Other duties may be prescribed by the Region Board.
Section 3. The President of the Region shall serve as Chair of the Region Board and Chair of the Executive Committee and shall appoint persons to all committees authorized in these Bylaws or by the Region Board.
Section 4. The Executive Committee shall have the power to act on behalf of the Region Board subject to ratification of its actions by the Region Board.
Bylaw IX. Finances
Section 1. The Treasurer shall be directly responsible for maintaining all financial records and for disbursing funds in accordance with the directives of the Region Board.
Section 2. The operating and reserve funds of the Region shall be properly invested by the Treasurer with the advice of the Executive Committee.
a. The former shall be used to offset the expenses of running the Region.
b. The latter shall be used to offset costs in the event a Regional Meeting incurs a deficit.
c. The Region Board shall develop and publish guidelines covering the use of the reserve fund.
Section 3. Disbursement of funds to support the Regional Meeting shall be in strict accordance with the operating guidelines established by the Regional Board and agreed upon by the Region Board and the Host Local Section(s) in accordance with the "Memorandum of Understanding."
Section 4. The Region Board shall secure its operating funds from its share of the Regional Meeting revenues in excess of the Region Meeting expenses, as agreed upon in the "Memorandum of Understanding," and by such other means as the Region Board may adopt.
Bylaw X. Amendments
Section 1. A proposed amendment to these Bylaws must first be submitted in writing to the Region Board for review and comment. The Secretary shall furnish to the secretaries of all Member Local Sections copies of the proposed amendment.
Section 2. Each Member Local Section shall have sixty (60) days to act on the proposed amendment and to notify the Secretary of the Region of its action.
Section 3. An amendment is deemed to have been passed if two-thirds (2/3) of the Member Local Sections, which have taken action within the sixty (60) day period, approve the amendment.
Bylaw XI. Recall of Elected Officers and Directors
Section 1. Elected Officers and Directors of the Region are subject to recall for neglect of duties or conduct injurious to the SOCIETY.
Section 2. Detailed procedures for the recall of an Officer is provided in Appendix A.
Section 3. Recall of a Director is the responsibility of the relevant Local Section and shall proceed according to the Local Section Bylaws.
Section 4. The vacancy provision of these Bylaws shall be used to fill a vacancy caused by the recall process. All member Local Sections and the SOCIETY shall be informed of the recall process and the replacement of the Officer or Director.
Bylaw XII. Dissolution of the Region
Upon dissolution of the Region any assets of the Region remaining thereafter shall be equally conveyed to the Member Local Sections (based on local membership) so long as the Local Section at the time of dissolution shall be exempt under Section 501(c)(3) of the Internal Revenue Code of 1954 as amended or other such successor provision of the Code as may be in effect at the time of the Region's dissolution.
APPENDIX A. Recall of Elected Officers
Section 1. Elected Officers of the Region are subject to recall for neglect of duties or conduct injurious to the SOCIETY.
Section 2. The recall of an Officer shall be initiated by a written petition signed by not fewer than one-third (1/3) of the Directors specifying charges and reasonable substantiating evidence.
a. In the event that the President/Chair is the Officer in question, then the President-Elect shall assume the duties of Chair.
Section 3. The Chair shall without delay determine that the petitioners are aware of the gravity of their actions and the procedures to be followed.
Section 4. The Chair shall seek an alternate resolution to the problem and a withdrawal of the petition at this time.
Section 5. In the absence of a resolution of the problem, the Chair shall present the issue to the Executive Committee as a new business item at the next Executive Committee meeting. The Officer in question shall not sit with the Executive Committee.
a. The Executive Committee shall promptly continue the recall process or dismiss the petition as ill-founded or find an alternative solution to the problem.
(i) The Chair shall promptly inform the petitioners and the Officer of the decision of the Executive Committee.
b. If the proceedings continue, the Chair shall assign the duties of the Officer to another Director until the issue is resolved.
c. If the proceedings continue the Officer shall be offered an opportunity to answer the allegations in the petition before the Executive Committee.
d. Every reasonable effort shall be made to contact the Officer throughout this procedure.
(i) That effort shall include a certified letter to the last known address on the official SOCIETY member rolls.
(ii) Upon notification the Officer shall have thirty (30) days to make a written response to the allegations.
(iii) Within thirty (30) days the Executive Committee shall decide whether to proceed after studying the Officer's response.
(iv) The Chair shall inform the Officer and the petitioners of the decision of the Executive Committee.
(v) If no contact can be made after reasonable effort, the Executive Committee may remove the Officer in question with a two-thirds (2/3) vote of the remaining members of the Executive Committee.
e. If the proceeding continues, the Officer may choose one of the following options.
(i) The Officer may resign.
(ii) The Officer may request a recall vote in the same manner as the original election by the Region Board, which must be consistent with the Region Bylaws. The Directors shall be given brief statements prepared by the Executive Committee and the Officer in question.
(iii) The Officer may choose not to respond and thus forfeit the position.